LETTER WRITING
A letter is a message which incorporates set of data that can be imprinted on paper or manually written. It is strategy for passing on message starting with one individual then onto the next. Anyway we have numerous approaches to pass on messages in any case; a lot of our correspondence, especially the customary one is done by letters. Despite the fact that modern technology has progressed yet letters are yet significant methods of communication.
TYPES OF LETTERS
Mostly we have two kinds of letters, Formal Letters and Informal Letters. What's more, not many of letters have types dependent on their substance, customs, and the reason for letter composing.
·
Informal
Letter
·
Formal
Letter
-
Official Letter
-
Business Letter
-
Job (Employment) Letter
-
Social Letter
-
Notice / Circular Letter
INFORMAL LETTER
Personal letters are informal letters, these letters needn't bother with any unique pattern and these letters contain personal information of writers. Informal letters are commonly composed to guardians, companions, family members, cousin, and so forth.
FORMAT OF INFORMAL LETTER
⇨ From
/ Sender’s Address
⇨ Date
⇨ Salutation
/ Greeting
⇨ Body
of the Letter
⇨ Subscription
⇨ Superscription
⇨ To
/ Receiver’s Address
⇨ From / Sender’s
Address
Each letter begins with sender's location. According to modernized pattern it ought to be composed on left hand side of the page. While composing address notice plainly name and address of the individual. Furthermore, the vast majority of thing is using punctuation appropriately any place required.
Ex: XYZ
House
No – 18/ A,
Rajaji
Nagar,
Bangalore,
Karnataka.
⇨ Date
This is second component of the letter where sender should make reference to date on left hand side of the page following standardized example of date.
Ex: 6th November, 2020 / November
6, 2020
⇨ Salutation /
Greeting
Salutation / Greeting assumes significant role while composing a letter and it ought to be referenced on left hand side of the page. Greeting contrasts from formal to informal letter.
Ex: Dear mom,
Dear dad,
Dear friend,
Dear Mr. Roy
Dear Ms. Tina
⇨ Body of the Letter
Body
of the letter incorporates
three components: introduction,
exposition, and conclusion. Introduction component features on with
think about great wellbeing and confidence of the beneficiary and about their
health however interestingly, it must not be referenced in a formal letter. Exposition features fundamental
subject or reason for composing a letter with thought, regard and assessments
as well. Finally end is
only summarizing the reason for composing the letter with significant and warm
farewell to collector.
⇨ Subscription
It incorporates casual method of closing down a letter; no need have explicit close down as formal letter and express your regards to receiver.
Ex: Warm Regards/ Best Wishes / Kindly / Kind
Regards / Lots of Love
Yours lovingly,
Yours affectionately,
⇨ Superscription
This progression incorporates sender's mark and name before you close the letter. Subsequent to composing membership you should specify signature and name.
Ex: Yours lovingly,
Signature
(Name)
⇨ To / Receiver’s
Address
This is last step where sender needs to make reference to beneficiary location, as this isn't compulsory to write in an informal letter yet according to new pattern you may add this as well.
Ex: PQR
PQR
Villa,
Raj
Kumar Nagar,
Bangalore,
Karnataka.
FORMAL LETTER
Formal letters follow a specific pattern, proficient in nature, focus on issue and straightforwardly address the issues concerned. Formal letter incorporates official letters, business letters, work letter, social letter, and so forth and fundamentally centers on legitimate purposes.
FORMAT OF FORMAL LETTER
⇨ From
/ Sender’s Address
⇨ Date
⇨ To
/ Receiver’s Address
⇨ Subject
⇨ Salutation
/ Greeting
⇨ Body
of the Letter
⇨ Subscription
⇨ Superscription
⇨ Address
on Envelope
⇨ From / Sender’s
Address
Every letter begins with sender's location. According to modernized pattern it ought to be composed on left hand side of the page. While composing address notice plainly name and address of the individual. Furthermore, the vast majority of thing is using punctuation appropriately any place required.
Ex: MNP
House
No – 122/ B,
Rajaji
Nagar,
Mysore,
Karnataka.
⇨ Date
This is second component of the letter where sender should make reference to date on left hand side of the page following standardized example of date to maintain record as it is needed in case of formal letter.
Ex: 7th November, 2020 / November
7, 2020
⇨ To / Receiver’s
Address
The receiver’s address should be mentioned properly on the left side of the page, so that it should reach to recipient on date.
Ex: PQR
House
No 1/2B,
Virat
Nagar,
Mysore,
Karnataka.
⇨ Subject
Subject is heart of letter. It highlights
purpose of letter, generally receiver gets clear picture of matter through
subject.
⇨ Salutation /
Greeting
Salutation / Greeting assumes significant role while composing a formal letter and it ought to be referenced on left hand side of the page. Greeting must be respectful and in formal manner.
Ex: Respected Sir,
Respected Madam,
Sir,
Madam,
Mr. Tom,
Ms. Lisa,
⇨ Body of the Letter
Body of the letter incorporates
three components: introduction,
exposition, and conclusion. In the formal letter body of letter is concerned
mainly on formal way of expression. This letter incorporates
features reason and expectation of composing letter thinking about subject of
the letter. Finally end is only summarizing the reason for composing the letter
with significant and conscious way.
⇨ Subscription
It includes formal way of signing off a
letter; need of specific sign off.
Ex: Yours Sincerely,
Yours Obediently,
Yours Faithfully,
⇨ Superscription
This step includes sender’s signature and
name before you close the letter. After writing subscription you should mention
signature and name.
Ex: Yours lovingly,
Signature
(Name)
⇨ Address on Envelope
This is last step where sender has to mention
recipient address, as this is not mandatory to write in a letter but as per new
pattern you may add this too.
Ex: PQR
House
No 1/2B,
Virat
Nagar,
Mysore,
Karnataka.
